How to Export Notes to Outlook?

Email Clients Switched Across: The two most widely used email applications are IBM Lotus Notes and Microsoft Outlook. These email clients are often switched across owing to their varied feature set. Discontentment of users with using a single email platform is another reason for this switching across of email programs.

Notes to Outlook: Many Lotus Notes users seek to export Lotus Notes to Outlook. There can be different reasons that might influence this decision of users to export Lotus Notes. There can be several “require to” and “wish to” reasons that act as the common grounds for this decision to convert Notes to Outlook. Some common “require to” and “wish to” reasons that can convince you to convert Lotus Notes to MS Outlook are as follows.

• Common “Require to” Reasons to Export Lotus Notes:

• You changed your job where new company uses MS Outlook unlike Lotus Notes as in the previous organization. You with then be “required to” export Notes to Outlook to have all your previous important Notes email records accessible in Outlook.
• You have Lotus Notes in office but MS Outlook at home. So, you “require to” export Lotus Notes NSF items to access your official email information at home.
  

• Common “Wish to” Reasons to Export Lotus Notes:

• You come to know that Microsoft Outlook is easier to use compared to Lotus Notes and therefore, you “wish to” switch to Outlook. For this change, you convert Notes to Outlook so that your important email information does not perish and can be accessed in Outlook as well.
• You come to know that Outlook costs a lot lesser in installation & maintenance as compared to Notes. Due to this attraction, you “wish to” export Lotus Notes to Outlook.
  

How to Export Notes to Outlook? Here is a step-by-step guideline to export Notes to Outlook. This has been formulated after a detailed inspection of available conversion options and processes used widely for this conversion:

1) First you can do a thorough online search for the available options to export Lotus Notes (third-party tools).
Useful Points to Keep in Mind While Selecting a Tool:
i. It must be easy-to-use
ii. It must be quick to perform the conversion
iii. It should not modify emails formatting, properties or any other information
iv. It must be a cost-effective solution to convert Lotus Notes to MS Outlook

2) Try products demos. Most companies provide free demo versions of their tools. (Like SysTools Export Notes software is available in its free demo version).

3) Settle on a tool you find best. After checking the products with the help of their demo versions, you can choose the one you find best. Purchase it to export Notes to Outloook.

4) Run the software on your system and by following the successive screen instruction, perform the conversion steps to export Notes to Outlook.

Time-Efficient Lotus Notes to Outlook Conversion

Microsoft Outlook is an easy-to-use and simple to manage email application and so a number of users across the world are switching to Outlook from the more difficult Lotus Notes email platform. MS Outlook stores its email data in PST files and Lotus Notes saves its information in NSF files.

Using Outlook 2002 Connector: When you try to connect to IBM Lotus Domino R5 Server using the Microsoft Outlook 2002 connector, then MS Outlook might result in increased CPU usage (up to 60- 70% processor time). This can affect the overall computer performance, which can decrease very much. Also, if the IBM Lotus Domino server mailbox contains numerous folders, then the interoperability option can also stuck up. This can be really time-consuming. Also, this can be technically very tough for you if you are a non-technical user. A quick performing Lotus Notes to Outlook converter can prove to be a time-efficient solution.

Using Migration Wizard for Exchange 2000: Same is the case when you convert NSF to PST by transferring email messages, calendar information, tasks etc to Exchange 2000 Server using Migration Wizard for Exchange 2000. The Migration Wizard does not transfer the Task information within the wizard steps. It sends an email to you with an attachment (Notes_us.sc2), from where you need to use Microsoft Outlook to import the .sc2 file, which includes the Task and Calendar information. This is again a very time wasting way of Notes to Outlook conversion. You can save your time greatly by investing in a fast working Lotus Notes to Outlook converter that performs rapid NSF to PST conversion.

Time-Efficient Notes to Outlook Conversion: .nsf to .pst conversion can be time-efficient also if you use a third party Notes to Outlook conversion tool. One such tool is SysTools Export Notes software. Using this quick performing tool, you don’t have to put in a lot of effort or energy or your time. You simply need to follow the screen instructions to f go on with process and all your mailbox items will be transported from Notes to Outlook without any data loss. This third party NSF to PST conversion tool is specially devised using superior technology and advanced algorithms to perform the conversion task rapidly. The time that will be consumed in this professional .nsf to .pst conversion will just be half the time taken during the manual conversion.

Data Safety during Lotus Notes Conversion

Why Notes to Outlook Conversion? The two mostly used email clients, Lotus Notes and Microsoft Outlook, are often switched across as users are never complacent about using one emailing application when there are other better options available. Lotus Notes conversion to Outlook has also become a common requirement these days as Microsoft Outlook has great benefits like easy usage and simple emailing operations etc. This lures many users to switch their email platform from Notes to Outlook. Now, to keep accessing their old email data in the new emailing environment, they transfer their old email data and for this they need NSF to PST conversion solution as Lotus Notes saves its email data in files with NSF format and Microsoft Outlook saves in files with PST format.

Lotus Notes – Series of Recurring To-Do Items: When you use your Lotus Notes email client to create any recurring To Do item (To Do item of Lotus Notes is equal to Task in Microsoft Outlook), a “base” item is generated in Notes. Additionally, a series of items is generated with the number of recurrences that you must have scheduled for that base item.

You can Alter Any Item of the Series in Lotus Notes: In Lotus Notes, you can easily alter any item in the series. When you alter, you get the following message:
You are modifying a reoccurring entry.
How would you like these changes to be applied in the related entries?
Your options are:
* Just this instance
* All Instances
* This instance and all previous instances
* This instance and all future instances
Whichever of these options you might select, the base item in Lotus Notes does not modify.

Using Outlook 2002 Connector Might Cause Data Loss: If you perform Lotus Notes to Outlook conversion using Outlook 2002 Connector, there can be a probable data loss situation in Lotus Notes. This can happen, while using Outlook; you mark a recurring task (To Do item which was actually created in Lotus Notes client) as Complete using Outlook 2002 Connector, the Due Date and the body contents of the original To Do item in Lotus Notes alter to the Due Date and body contents of the next recurring item in the series.

Reason: The reason behind this alteration in the Due Date and the body contents in the base To Do item in Lotus Notes after you mark the task as Complete in Outlook using Outlook 2002 Connector is that – using Outlook 2002 Connector if you view any recurring To Do Item (which was created in Lotus Notes email client), that item will show as a single Task in MS Outlook. Now, if you alter this Task in Outlook, the original base item in Lotus Notes will modify and will give the Due Date of the next recurring item in the series. This base item and all other recurrences of that item will be altered with the body contents of the next recurring item in the sequence. On modifying the Task using Outlook 2002 Connector, the result will be same like selecting the option of the above mentioned message “This instance and all future instances.” So, using Outlook 2002 Connector for Notes to Outlook conversion can prove to be fatal to your email data. It can cause data loss during Lotus Notes conversion.

Inefficient Tool for Lotus Notes Conversion Can Also Affect Email Data: If you perform the process of Lotus Notes to Outlook conversion using a non-performing and an inefficient and unsafe NSF to Outlook conversion tool, then it can also affect your email data badly. You might lose some of your data information, or your email files might get overwritten, or your data might damage.

Safe Notes to Outlook Conversion: To get rid of all the aforementioned complexities and for safe Notes to Outlook conversion, it is very important for you to choose a dependable third-party tool that provides you data security and is totally harmless to your email data information. One such reliable product is SysTools Export Notes software. Lotus Notes to Outlook conversion is performed in such a way that your email data information is NOT altered, NOT lost, NOT overwritten, NOT deleted and NOT damaged during the process. This is the reason why, SysTools Export Notes software is used widely and is a choice of a large number of users across continents.

Tips for Enterprises Planning to Convert Notes to Outlook 2007

Owing to the ever increasing penetration of email communication within enterprises and an assorted array of dedicated email clients (like Lotus Notes, Outlook Express, Microsoft Outlook, etc), online market now has abundance of email conversion tools. These email migration software are developed after predicting and viewing the likelihood of users deciding to switch the email client they are using to some other email client that they prefer to use. If you or your organization has thought to convert Lotus Notes to Microsoft Outlook 2007, then following tips will be really helpful to you because the major concerns during such email migration are with backups, data integrity, and the comfort of employees with the new email program.

Tips to Be Taken Into Account While Converting Notes to Outlook 2007: Following are some tips that will always help you in any possible email migration activity including Notes to Outlook 2007 migration:

• Do Back Up Your NSF Email Data Prior to Conversion: Backing up the data stored in the Lotus Notes NSF files before the migration from Notes to MS Outlook 2007 is an intelligent and smart approach that you can apply. If email data is very important to your organization (which is a high possibility), then back it up before you transfer Notes to Outlook 2007. You can also test it by importing the data back into the current software (Lotus Notes). Back up data in two different places, one of these must preferably be on an external storage device like CD, DVD.
• Check Data Integrity after Notes to PST 2007 Conversion: Employees must be asked to check the data saved in the Outlook 2007 PST files after conversion from Lotus Notes NSF files. This must be to make sure that all NSF email data has been converted successfully after Notes to Outlook 2007 conversion without any damage, deletion, & loss of information. Administrator must be told to take the command for this data integrity check task.
• Build Employees Comfort with New Application: Staff should be informed up front that they have to deal with a change in the email environment. Employees should be alerted in advance about the prospective time of email migration. Avoid the situation where the employees suddenly realize that they have to use some new email client. Employees comfort with the new email application has to build beforehand. Though Outlook 2007 is much easier to use as compared to Lotus Notes, still employees should be given proper guidance about the new software before converting Notes to Outlook 2007.
  

Convert Notes to Outlook 2007: SysTools Export Notes software is a third-party tool that you can use to convert Notes to Outlook 2007. It is a product suited for all, be it the system administrators, the technicians and even normal users – everyone can use this simple and intuitive Notes to Outlook conversion tool with ease. You can convert Notes to MS Outlook 2007 by transferring all email items (emails, attachments, notes, journals, appointments, tasks, to-do item list, calendar, address book, folder etc) from .NSF file to .PST file of Microsoft Outlook.